Responsibilities
- To assist Director Finance with all finance functions, contributing to the full functioning of the department.
- To coordinate with all financial systems in all field officers, ensuring compliance with Pakistani Law, donor regulation and organizations internal policy.
Transaction Processing:
- Documents review for payment authorization.
- Payroll review; reconciliation and disbursement.
- Month End consolidated Bank & cash Books, cash counts and bank reconciliations review of the whole country program.
- Exporting financial books to accounting software.
- Monthly Adjustments and Allocations entries and allocations.
- Manage and track cash forecast from field sites and Islamabad. Co-ordinate movement of funds from country office and between field offices.
- Ensure prompt repayment of all advances
Financial Reporting:
- Preparation of interim and annual Financial Statements.
- Donor financial Reports.
- Monthly Variance Analysis report to monitor on-going levels of expenditure against budget.
- Ensuring concerned budget holder understands variance implications.
Financial Control:
- Ensure implementation of effective Internal Control system,
- Donor financial rules & compliance guidelines and recommend Best Practice.
- Balance Sheet items review on monthly basis.
- Member of Procurement committee.
- track cash forecast from field sites and Islamabad




Statutory Compliance:
- Compliance with Pakistan’s Tax laws and provisions such as Personal Income Tax, GST, WHT etc.
- Orienting finance Staff on any change in the tax law.
- File tax return to FBR.
- Compliance with donor requirements.

Audit Coordination:
- Coordination with External, Internal and Donor audits.
- Coordination with grant assessments for award of funds to MERF.
- Providing audit documentation, explaining systems and processes to auditors and responding to audit queries.
- Assisting Director Finance in responding to Ma

Responsibilities
- To assist with all finance functions, contributing to the full functioning of the Islamabad office and minimizing hindrance to the effective implementation of the project.
- To coordinate all financial systems in all field officers, ensuring compliance with Pakistani Law, donor regulation and NGO Internal policy.
Transaction Processing:
- Documents review for payment authorization.
- Payroll review; reconciliation and disbursement.
- Month End consolidated Bank & cash Books, cash counts and bank reconciliations review of the whole country program.
- Exporting financial books to accounting software.
- Monthly Adjustments and Allocations entries and allocations.
- Manage and track cash forecast from field sites and Islamabad. Co-ordinate movement of funds from country office and between field offices.
- Ensure prompt repayment of all advances
Financial Reporting:
- Preparation of interim and annual Financial Statements.
- Donor financial Reports.
- Monthly Variance Analysis report to monitor on-going levels of expenditure against budget.
- Ensuring concerned budget holder understands variance implications.
Financial Control:
- Ensure implementation of effective Internal Control system,
- Donor financial rules & compliance guidelines and recommend Best Practice.
- Balance Sheet items review on monthly basis.
- Member of Procurement committee.
- track cash forecast from field sites and Islamabad
Statutory Compliance:
- Compliance with Pakistan’s Tax laws and provisions such as Personal Income Tax, GST, WHT etc.
- Orienting finance Staff on any change in the tax law.
- File tax return to FBR. Arrange and facilitate Annual Audit.
- Support internal and external audits including donor reviews.
People Management:
- Develop and agree Smart Objectives with direct subordinates.
- Provide regular feedback on the Performance of direct reporters.
- Appraise staff as per the HR policy.

Transaction Processing:
-Maintain effective system of document review, preparation of payment after deducting taxes applied, its disbursement (through BT, DD, Cheque etc.) and filing systematically in the Country Program ensuring financial and other procedures, systems, policies and controls are applied and complied.
-Assisting accounting manager in monthly payroll processing and its proper disbursement to staff in time and its coding.
-Preparing bankbook, bank reconciliation statement and assisting accounting manager to review field cash and bankbooks for proper coding etc.
-Facilitating requests and arranging funds transfer from filed offices on weekly basis.
-Assisting accounting manager in preparing monthly finance checklist sent to be HQ.
-Issuing and clearing staff operational advances.
Financial Control:
-Following Merlin policies & procedures for effective internal control systems.
-Following donor financial rules & guidelines related to payment.
-Work closely with the accounting manager in addressing control weaknesses.
-Assisting in internal, donor, and external audit internal control weakness issues by following action plans.
Financial Reporting:
-Assisting accounting and finance manager to prepare financial statements Statutory Compliance and Reporting.
-Compliance with Pakistan’s tax laws and provisions such as Personal Income Tax, GST, WHT etc. entirely and working closely with the tax adviser for full understanding of relevant laws and regulations.
-File Interim and Annual tax returns and secure tax clearance from FBR (Federal Board of Revenue) annually
-Assisting accounting manager to facilitate audit of Annual Financial Statements ending on 30 June for tax & statutory compliance.
Backup & Documentation:
-Work closely with Logistics to ensure that a proper back up system of financial information is in place in the Islamabad & project offices
-Make sure, by working with Logistics, that sufficient space is available for storage of our financial documents for at least for seven years at Islamabad & Field/project offices.

-Prepared all payments after verification of supporting documents.
-Controlled the expenses in light of the approved budget.
-Submitted monthly financial closing to country office.
-Prepare monthly MOH/LHWs payment after verification supporting documents.
-Developing weekly and monthly cash forecast for office and sharing with regional office.
-Ensured all accounting records and supporting documentation for all financial transactions is maintained in a systematic order and in safe and secure condition.
-Support/facilitate logistic and HR team conducting orientations/training and other program activities.

-Monitor and verify all the activities carried out under the cash for work schemes in the communities.
-Prepare payment to all the recorded skilled and unskilled labor worked in community, and for daily labor worked in warehouse after verification of supporting documents.
-Work closely with program team and disburse cash for work payment and conditional cash grant in the community.
-Maintain proper filling of cash for work documents.
-Update bankbook timely and reconcile on monthly basis. Also manage petty cash book.
-Prepare cash forecast and share with regional office on weekly basis.

-Prepare purchase voucher, advance voucher, income tax voucher, and daily expanse voucher.
-Daily check and updating Cash book and Ledger.
-Prepare Trail balance and Balance sheet at the end of the period.
-Prepare payroll after deducting income tax.
-Check and deduct taxes of Purchase and sales of organization.
-Bank reconciliation statement at the end of each month.
-Assisting internal/external auditors with queries.
-Preparation of various reports for senior managers.
-Assisting the Accounts manager in a variety of business roles.