Manage and coordinate administrative functions, including office supplies procurement, maintenance of office equipment, and facilities management
Oversee reception duties, including greeting visitors, answering and directing phone calls, and handling incoming and outgoing mail
Maintain and organize filing systems, both electronic and physical, ensuring accuracy and accessibility of documents
Assist in scheduling meetings and appointments, coordinating travel arrangements, and preparing meeting agendas and materials
Provide administrative support to various departments, including preparing reports, presentations, and correspondence
Assist in HR-related tasks, such as recruitment support, onboarding new employees, and maintaining employee records
Collaborate with other team members to ensure smooth communication and coordination across departments
Handle ad hoc administrative tasks and projects as assigned by management
Assist in the recruitment process, including job posting, resume screening, and scheduling interviews
Coordinate new hire onboarding activities, including preparing paperwork and conducting orientation sessions
Maintain employee records and HR databases, ensuring accuracy and compliance with relevant regulations
Assist in administering employee benefits programs and processing payroll
Handle employee inquiries and provide support on HR-related matters
Assist in organizing employee events and training sessions
Support the HR team in various administrative tasks, such as preparing reports and maintaining HR documentation
Stay updated on HR policies, procedures, and legal requirements

Manage employee records, including new hire onboarding, terminations, and updating employee information in the HRIS system.
Assist with recruitment activities, such as posting job ads, scheduling interviews, and conducting reference checks.
Coordinate and organize employee training sessions and maintain training records.
Assist with the development and implementation of HR policies and procedures.
Monitor and manage employee time off requests, including sick leave, vacation, and personal days.
Assist with the preparation of HR-related reports and presentations.
Respond to employee inquiries regarding HR policies, benefits, and other HR-related matters.
Manage office supplies stock and place orders.
Prepare regular reports on expenses and office budgets.
Maintain and update company databases.
Organize a filing system for important and confidential company documents.
Answer queries by employees and clients.
Update office policies as needed.
Maintain a company calendar and schedule appointments.
Book meeting rooms as required.
Distribute and store correspondence (e.g. letters, emails and packages).
Prepare reports and presentations with statistical data, as assigned.
Arrange travel and accommodations.
Schedule in-house and external events.