Updating and maintaining of financial procedures and Administrative procedures of office and providing training as per SOP to staff.


Posting of all payments and income in Quick-book accounting software.
 Preparing financial report on the base of Quick-book Ledger.
 Finalize advance requests for on inputs from programmatic staff.
Train program staff in preparing advance requests as necessary;
Oversee that taxes and payroll are paid in a timely manner;
Prepare annual budgets and projections for the field office, and provide periodic reports on the budget execution;
Prepare and process quotations (for purchases exceeding 1,000,000), purchase orders, invoices, check requests, manual checks, and contract payments;
Ensure every payment has the required back-up documentation;
Processing and maintaining of encumbrances (Fee for Service Contracts, Lease Agreements, Rental Agreements, etc.);
Keep and maintain an inventory of all assets and office supplies, including the coordination of periodic inventory counts;
Provide guidance regarding purchasing and financial standard practices to personnel and vendors;
Recommend changes to purchasing and other financial policies and practices, institutionalizing changes once approved;
Alert program team of potential under-spending or over-spending based on financial reports and advance requests.
Overall responsibility for ensuring programs are completed within budget lines to support the program manager;
Provides financial reports as required by the program staff/CEO; Check and maintain bank account(s) on a regular basis;
Assists with the development of proposal budgets as necessary;
 Keep all finances of the office confidential; Immediately reports any suspected corruption to the CEO;
Randomly audits files to ensure compliance with financial procedures;
Coordinates the completion of internal and external audits.