¨        Responsible to keep control of stocks issuance for office stationery, kitchen, toiletries and General items and ensure the measures to stop wastage of these commodities.
¨        Manage petty cash administrative purchases (guest serving and emergencies only) and maintain record.
¨        Responsible to perform regular maintenance of generators, solar system, furniture, fixtures, equipment, electrical appliances, and building etc.
¨        Handle solar system operation and maintenance, timely repairs, batteries replacements and manage records (machinery repair and maintenance log book).
¨        Make sure that all administrative check lists of cleanliness fixed are timely filled by concerned staff and checked / signed by him.
¨        Responsible for managing new construction, civil repair works as required time to time.
¨        Overall supervision of security affairs of company and its related facilities by developing and reviewing appropriate security, evacuation and contingency plans.
¨        Ensuring that all security management plans are relevant and constantly updated as appropriate and that all staff knows their roles and responsibilities.
¨        Daily Check Cameras and personally monitor all the sensitive areas for any unusual activity or staff presence or alertness. Strictly monitor the presence of un-authorized people within the premises and take strict actions on any such incident.
¨        Daily perform a complete round of Foundation premises and check security system administration and resolve any issues on immediate basis.
¨        Introducing and implementing comprehensive procedures and systems for identification, physical screening and documentation prior to all gate in and outs.
¨        Ensure that everyone who enters in the foundation is well treated by guard / gate staff, the employees put on their attendance and visitors are issued visitor cards and vice versa.
¨        Ensure checking of staff when they leave from foundation premises through security guards.

Plan and coordinate administrative procedures and systems and devise ways to streamline processes
Recruit and train personnel and allocate responsibilities and office space
Assess staff performance and provide coaching and guidance to ensure maximum efficiency
Ensure the smooth and adequate flow of information within the company to facilitate other business operations
Manage schedules and deadlines
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Monitor costs and expenses to assist in budget preparation
Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
Organize and supervise other office activities (recycling, renovations, event planning etc.)
Ensure operations adhere to policies and regulations
Keep abreast with all organizational changes and business developments

• Organize and schedule meetings and appointments
• Partner with HR to maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Manage contract and price negotiations with office vendors, service providers
• Manage executives’ schedules, calendars and appointments
• Allocate tasks and assignments to subordinates and monitor their performance
• office and providing orientation and training to new employees
• Participate actively in the planning and execution of company events
• Coordinate office staff activities to ensure maximum efficiency
• Evaluate and manage staff performance

• Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
• Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
• Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
• Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.

• Reaching the targets and goals set for the area.
• Establishing, maintaining and expanding customer base.
• Setting targets for individual reps.
• Compiling and analyzing sales figures.
• Collecting customer feedback.