People & Culture Assistant / HR Assistant

• Assist staff in processing Job Request and ensure availability of updated JDs showing essential and desired job competencies/skill
• Ensure advertisement of approved positions through the recruitment portal
• Conduct initial screening and logging pf completed applications/CVs
• Ensure timely preparation for recruitment affairs i.e. telephonic screening, scheduling interviews, calling candidates, sharing of structured interview questionnaires with panellists, conducting test and negotiating with recommended candidates etc.
• To ensure forms filling, document collection of new staff
• Ensure comprehensive record keeping for Country Office staff
• Ensure availability of up to date employee personal files as well as their safety & Confidentiality
• To ensure timesheet submission by all Country Office staff
• To ensure maintenance and monitoring of the attendance system, entry/exit of new joiners/leavers on regular basis
• Printing & registration of employee ID cards
• Provide support on the development & implementation of policies
• To ensure knowledge of local labour laws
• Assist in HR audit & provision of relevant data/information
• Ensuring compliance as per IR policies to promote IR values ad norms & maintain IR culture in field offices

PERSON SPECIFICATION

It is essential that the post holder shows a good understanding and sympathy with Islamic values and principles as well as commitment to Islamic Relief Worldwide vision, mission as well as commitment to its SEAH (sexual exploitation abuse and harassment) protocols. We have zero tolerance policy towards SEAH and doesn’t support any action that promote or encourage SEAH.

Qualification:

Bachelor / Master Degree in HR or relevant field

Experience:

6 months with Master degree and/or 1/2 year with Bachelor degree

Computer Skills:

MS Office, Outlook, ERP systems familiarity

Language:

Urdu and English

Key Personal Qualities:

• Strong emotional intelligence and resilience, and able to maintain self-control in difficult situations.
• Able to work under extreme conditions in field areas.
• Good communication skills in local as well as English / Urdu language which delivers information with clarity in a wide range of situations.
• Has a positive nature and able to overcome issues that create hindrance in the achievement of entrusted goals / objectives.
• Has a learning attitude and a continuous improvement philosophy.

Value Added Skills

• Very Good Knowledge of HR Operations
• MS office (especially in MS Excel)
• Networking & self confidence
• Excellent understanding of market practices, best management practices in operations

Pre-employment Checks

Any employment with Islamic Relief will be subject to clearance of screening and Satisfactory Reference Check

Please note, we are only able to accept applications from candidates who are eligible to live and work in Pakistan. We are unable to progress applications that would require sponsorship.

Our Values and Commitment to Safeguarding

IR is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Islamic Relief is an equal opportunities employer.

To cater to the higher living cost, IR Pakistan is transferring the exchange gain (PKR-GBP) on salary to staff at a prevailing conversion rate till further notice. Salaries are paid in local currency.