Assistant People & Culture Officer

Technical Level

• Assist staff in processing Job Requests and ensure availability of updated JDs showing essential and desired job competencies/skills.
• Ensure advertisement of approved positions through the recruitment portal
• Conduct initial screening and logging of completed applications/CVs.
• Ensure timely preparation for recruitment affairs i.e. telephonic screening, scheduling interviews, calling candidates, sharing of structure interview questionnaires with panellists, conducting tests and negotiating with recommended candidates etc.
• Participate in interviews up to the Assistant Officer Level.
• To ensure forms filling, documents collection and inductions of new staff.
• Remind the line managers about contract ending dates of their subordinates and advice on processing for extension/conclusion of contract.
• Processing of staff final settlement, facilitate exit interviews and its record keeping in personal files.
• Ensure comprehensive record keeping for Rajanpur staff
• Ensure availability of up to date employee personal files as well as their safety & confidentiality.
• To ensure timesheet submission by all Rajanpur staff further timesheet summary to CO P & C by 7th of each month
• To ensure the collection of payroll details from area by 15th of each month.
• Ensure provision of final payroll sheet along with supporting documents by 15th of each month to line manager for review and on word submission to CO P & C
• Check and process staff medical claims according to IRP medical policy by ensuring availability of dependent’s supporting documents.
• Ensure record keeping of processed medical claims in staff personal files and maintain payment record in the spreadsheet for monitoring purpose.
• Assist in issuance of multi-purpose letters e.g. contract extension, bank account opening, experience letters etc. 
• Ensure availability of leave balances in leave management system (LMS) as per contract tenure.
• To review and update HRMIS according to hard record available in personal files on regular basis.
• Ensure registration of new joiners in HRMIS and their access to IR extranet.
• To ensure maintenance and monitoring of the attendance system, entry/exit of new joiners/leavers on regular basis.
• Printing & registration of employee ID cards.
• Provide support on the development and implementation of policies.
• To ensure knowledge of local labor laws.
• Assist in HR audits & provision of relevant data / information.
• Support in staff learning activities & trainings
• Ensuring compliance as per IR policies to promote IR values and norms & maintain IR culture in field offices

Operational Level

• Coordinate with internal (Area HR, finance, SC & S and IRP staff) & external (EOBI, auditors and other NGOs etc.) stakeholders related to people & operations and other matters of mutual interest.
• Ensure preparation & record management of people & operations related information so that may be accessed by relevant individuals as & when needed.
• Preparation of daily, weekly, monthly and other progress reports for management’s info.
• Ensure proper filling of forms & formats as per desired standard
• Close coordination with line manager for effective implementation of policies/guidelines.
• Closely coordinating with staff and providing support where needed
• Assessing working culture in Area Office & field offices, taking appropriate actions where needed
• Serve as focal person for communication with field staff & Area Office.
• Visit to field offices on regular basis to monitor working environment, build working relationships with staff, ensure policy implementation & to participate in field level recruitments if needed
• Remind field teams about contract ending dates and further action on processing for extension/conclusion of the contract after having coordination with the program.

Organizational Level

• Support in compliance with IR’s policies & procedures in true spirit for effective delivery of services.
• Understanding of IR values and their demonstration in real time.
• Abide by the IR zero tolerance policy towards bribery & corruption as well as sensitize others on coping mechanisms so that they can raise voice as & when feel inappropriate.
• Thorough knowledge of IR strategic priorities & the way you can contribute in its achievement.
• Support in the identification & documentation of organizational successes for show casing IR work

Pre-employment Checks:

Any employment with Islamic Relief will be subject to the following checks:

Screening clearance

Receipt of satisfactory references

Please note, we are only able to accept applications from candidates who are eligible to live and work in Pakistan. We are unable to progress applications that would require sponsorship.

Our Values and Commitment to Safeguarding:

IR is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By applying, the job applicant confirms his/her understanding of these recruitment procedures.

Islamic Relief is an equal opportunities employer

To cater to the higher living cost, IR Pakistan is transferring the exchange gain (PKR-GBP) on salary to staff at a prevailing conversion rate till further notice. Salaries are paid in local currency