Logistics Officer

A Logistics officer is responsible to assist the logistics department and provide technical support to WHH partners in accordance with guidelines provided by his immediate supervisor / WHH regulations.

Core Areas of Responsibilities Technical Inputs

Provide support to the Partner for Logistics based on instructions from the Expert.
Assist the logistics department in handling queries from vendors and assigned partners.
Support Log Expert in arranging travel plans to partner offices for logistics compliance.
Record and retrieve information related to supply/logistics.
Conduct market surveys to assess material availability, vendor financial strength, trends, and local business norms.
Provide technical input for up-to-date vendor data.

Management

Assist Log department in negotiating contracts with suppliers for goods and services.
Visit Local Partner NGO’s Offices to ensure correct logistics procedures and filing systems.
Ensure proper filing systems in hard and soft formats as per WHH policy.
Manage the correct procurement process, including signed LPRs, quotations, and comparative analysis.
Maintain warehouse in and out records and participate in tender opening procedures.
Assign inventory numbers to all assets and ensure accurate database information.

Compliance

Ensure compliance with logistics procedures, rules, and regulations.
Verify and maintain quality of received materials according to given samples.
Participate in tender opening procedures for the assigned project.
Ensure all assets and inventory items are assigned inventory numbers.
Update databases for changes in assets, locations, project codes, etc.
Maintain an up-to-date list of authorized dealers/vendors.
Ensure vehicles are covered by proper group insurance provided by vendors.
Ensure security and safety requirements for the warehouse and stored commodities.

Coordination

Provide support to local partners for logistic procedures under the supervision of Log Expert.
Visit Local Partner NGO’s Offices to check filing systems and logistics procedures.
Assist the logistics department in maintaining warehouse records.
Provide assistance to Project and Field offices as needed (staff training, supply and store requirements).

Partnership

Provide support to assigned partners in day-to-day logistics matters.
Ensure support for EU supply portal for allocated partners.
Maintain all official and original records for audit and reporting purposes.
Update procurement follow-up sheet as per allocated partners.

Others

The supervisor can assign duties that may not be mentioned in the job description as per the case scenario, that are in line with the scope of the position.
Provision of technical assistance or support to or from Region/HQ-level upon request
Representation of Welthungerhilfe’s work
Provide assistance during field visits, hosting conferences/events etc.

Job Requirements

Knowledge and Qualification

A university degree in any relevant discipline.
2 to 4 years' professional experience working in the relevant sector.
Fluent in English, Urdu (written and oral), Good knowledge of local language(s) would be an added value.

Computer Skills

MS Office [Word, Excel].
MS Office 365
MS PowerPoint for general and Project Presentations.
Ability to learn any WHH Recommended/in-use Project Management Software.

Professional Skills Set & Behavioral Traits

Knowledge of sectoral Concepts and Applications.
Knowledge of Fundamentals of Procurement.
Conceptualization and Analytical Skills.
Conflict Management Skills.
Time and Stress Management Skills.
Adaptive leadership and management
A Sharp Sense of Confidentiality & Professional Ethics.
Ability to cope and adjust in a tropical climate.
Ability to manage own work priorities.
Ability to work in a multicultural team.

مہارتیں

Conflict Management Procurement Monitoring Procurement Contracts Management Database Management Data Analytics ERP Software Command

نوکری کی تفصیلات

صنعت:

غیر سرکاری تنظیم / سماجی خدمات

شعبہِ افعال:

حصول

کل عہدے:

1 اشاعت

نوکری کی شفٹ:

پہلا پہر

نوکری کی قسم:

معاہدہ

نوکری کا مقام:

اسلام آباد, پاکستان

جنس:

کوئی ترجیح نہیں

کم از کم تعلیم:

بیچلرز

کیریئر کی سطح:

تجربہ کار پیشہ ور

تجربہ:

2 سال - 4 سال

اس سے پہلے درخواست دیجیۓ:

نومبر ۰۸, ۲۰۲۴

تاریخِ اِشاعت:

اکتوبر ۰۷, ۲۰۲۴

Deutsche Welthungerhilfe

غیر سرکاری تنظیم / سماجی خدمات · 11-50 ملازمین - اسلام آباد

پیروی کریں

Today, Welthungerhilfe is one of the largest non-governmental organizations in Germany. Non-profit making, non-denominational and politically independent, it is run by a board of honorary members under the patronage of the Federal Republic of Germany. Its work is funded by private donations and public grants.